Privacy Policy
Last updated: 30 June 2026
Buksfilm Ltd. respects your privacy and handles personal data in line with the UK GDPR and the Data Protection Act 2018.
This Privacy Policy explains how we collect, use, share, and protect personal data when you visit buksfilm.com, use a contact form, subscribe to a newsletter, contact us, or communicate with us about our film production, restoration, localization, licensing, syndication, and related media services.
Who We Are
Buksfilm Ltd. is the data controller for the personal data described in this policy.
Buksfilm Ltd. 207 London Road, Mitcham London, CR4 2JD United Kingdom Company No. 09415308 Email: contact@buksfilm.com
Personal Data We Collect
We collect only the personal data needed to run the website, respond to enquiries, and manage business communications.
Data You Provide
When you contact us by email, through a website contact form, or through another direct business channel, we may collect:
- your name;
- your email address;
- your phone number, if you provide it;
- your company, role, or professional affiliation, if relevant;
- the contents of your message, project brief, or enquiry;
- any files, links, or project information you choose to share with us.
When you subscribe to a newsletter or mailing list, we may collect:
- your email address;
- your name, company, role, or country if requested and provided;
- your communication preferences;
- the date, time, source, and status of your subscription;
- records of consent, unsubscribe requests, bounces, and delivery status;
- limited engagement data, such as whether a newsletter was delivered, opened, or clicked, where the newsletter tool provides this and where permitted by law.
Website and Technical Data
When you visit the website, limited technical data may be created automatically by our hosting, security, or website infrastructure, such as:
- IP address;
- browser and device information;
- pages visited;
- date and time of access;
- referring page or search query, where available;
- contact-form or newsletter-form submission metadata needed for security, spam prevention, and troubleshooting;
- server log, error, and security event information.
Cookie and Consent Data
If cookies or similar technologies are used, we may process limited data about your cookie choices and website interactions. See our Cookie Policy for more detail.
How We Use Personal Data
| Purpose | Examples of data used | Lawful basis |
|---|---|---|
| Running and securing the website | Technical data, server logs, security events | Legitimate interests in operating a safe and reliable website |
| Handling contact-form and email enquiries | Name, email address, message content, project details, submission metadata | Legitimate interests in responding to business enquiries; pre-contract steps where the enquiry relates to possible services |
| Managing business relationships | Contact details, correspondence, project communications | Legitimate interests; contract performance where we are working with you or your organisation |
| Sending newsletters and updates | Email address, communication preferences, consent records, unsubscribe status, limited engagement data | Consent where required; legitimate interests for appropriate business-to-business updates where permitted, always subject to opt-out |
| Meeting legal and regulatory duties | Contact details, correspondence, business records | Legal obligation |
| Improving website content and services | Aggregated or limited website interaction data | Legitimate interests, or consent where required for non-essential cookies or similar technologies |
| Protecting rights and resolving disputes | Relevant communications and records | Legitimate interests; legal obligation where applicable |
We do not sell personal data. We do not use personal data for automated decision-making that produces legal or similarly significant effects.
We will not send marketing emails to individual subscribers unless we have consent or another lawful basis permitted by UK law. Newsletter emails will identify Buksfilm Ltd. and include a clear way to unsubscribe or object.
Cookies, Analytics, and Tracking
The website should not rely on advertising tracking or cross-site profiling.
Contact forms, newsletter forms, and security tools may use limited cookies or similar technologies to submit forms, prevent spam, remember preferences, or measure whether emails are delivered. If we introduce non-essential analytics, advertising, embedded media, or similar technologies, we will provide clear information and seek consent where required by UK law. Where analytics are used, we aim to keep them proportionate and privacy-conscious, such as by using aggregated reporting where practical.
You can manage browser cookies through your browser settings and, where a cookie banner or preference tool is provided, through that tool.
Sharing Personal Data
We may share personal data only where necessary and proportionate, including with:
- website hosting, infrastructure, email, security, and IT service providers;
- contact-form, spam-prevention, customer-relationship, and newsletter service providers;
- professional advisers where needed for legal, financial, or business purposes;
- public authorities, regulators, courts, or law enforcement where required by law;
- another organisation if Buksfilm Ltd. is involved in a merger, restructuring, or transfer of business assets.
We require service providers to handle personal data securely and only for the purposes agreed with us. When the final contact-form or newsletter provider is chosen, this policy should be reviewed so the provider can be named where appropriate.
International Transfers
Some service providers may process personal data outside the United Kingdom. Where this happens, we use appropriate safeguards where required, such as UK adequacy regulations, approved contractual protections, or other legally recognised transfer mechanisms.
How Long We Keep Personal Data
We keep personal data only for as long as needed for the purpose for which it was collected.
Typical retention periods are:
- enquiry emails and business correspondence: for as long as needed to respond and manage the relationship, and usually no longer than necessary for business record, contract, or legal claim purposes;
- contact-form submissions: for as long as needed to answer the enquiry, manage the project or relationship, and keep appropriate business records;
- newsletter subscription records: until you unsubscribe, withdraw consent, or the mailing list is no longer active;
- unsubscribe and suppression records: as long as needed to make sure we do not contact you again against your wishes;
- project or supplier communications: for the life of the project or relationship and a reasonable period afterwards;
- server logs and security records: usually for a short operational period unless needed to investigate abuse, security incidents, or technical problems;
- cookie preference records, if used: for the period shown in the relevant cookie tool or policy.
We may keep limited records longer where required by law, tax, audit, insurance, or dispute-resolution needs.
Your Data Protection Rights
Depending on the circumstances, you may have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete data;
- request erasure of your personal data;
- request restriction of processing;
- object to processing based on legitimate interests;
- request data portability where applicable;
- withdraw consent where processing is based on consent;
- complain to a supervisory authority.
To exercise your rights, contact us at contact@buksfilm.com. We may need to verify your identity before responding.
Data Protection Complaints
If you have a concern about how we handle your personal data, please contact us first at contact@buksfilm.com.
We will acknowledge data protection complaints within 30 days, investigate them appropriately, keep you updated where needed, and explain the outcome.
You also have the right to complain to the Information Commissioner's Office:
Information Commissioner's Office Wycliffe House, Water Lane Wilmslow, Cheshire, SK9 5AF United Kingdom Website: https://ico.org.uk
Links to Other Websites
The website may link to third-party websites, platforms, or embedded services. We are not responsible for their privacy practices. Please review their own privacy notices before providing personal data to them.
Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will be published on the website with the updated date shown at the top.
Contact
For privacy questions or requests, contact:
Buksfilm Ltd. 207 London Road, Mitcham London, CR4 2JD United Kingdom Company No. 09415308 Email: contact@buksfilm.com